Meeting of the Minds Student Research Symposium - Information for Poster Presenters
Thank you for your interest in participating in this year's "Meeting of the Minds" Student Research Symposium. This page is designed to provide presenters with important event information, updated, and resources related to the event.
If you have any questions or need support, please contact us at osr@csusb.edu or call (909) 537-3728.
Event Details
- Date: Thursday, April 10th, 2025
- Time: 10:20 AM - 6:00 PM
- Location: Santos Manuel Student Union North and Center for Global Innovation (CGI)
Presentation & Schedule
Poster presentations will occur in in Santos Manuel Student Union North Conference Center. Sessions will be broken up into two sessions:
- Session 1: 10:45 am – 11:45 am
- Session 2: 1:30 pm - 2:30 pm
On the event day, you must arrive at least 30 minutes prior to your assigned time to set up your poster. You are asked to remain by your poster and answer attendee/juror questions for the duration of the session. Posters MUST be taken down at the end of your session.
Once the schedule is finalized, you will receive a notification to view your assigned sessions, time, and location.
What to Expect
- Registration will take place throughout the day starting at 9:00 a.m. until 1:30 p.m. in the SMSU North 2nd Floor Lobby. Please download your Event Pass from Coyote Connection to expedite the check-in process.
- When you arrive, you will need to set up your poster if you have not done so already.
- The Meeting of the Minds Opening Ceremony will begin promptly at 10:20 am. You are asked to be seated for the viewing of the ceremony.
- At the conclusion of the opening ceremony, you will return to your poster and stand by it for the duration of the event.
- If you have selected to participate in the competition portion, a faculty, graduate student, or community leader will visit your poster for evaluation.
- Dress attire should be business casual.
- Photos may be taken during your session.
Submit Your Abstract
We invite all students to submit their abstracts for the "Meeting of the Minds" Student Research Symposium. This is a premier opportunity to showcase your research, receive feedback from esteemed faculty, and engage with peers across various disciplines.
Students who wish to participate in the symposium must submit the following:
- Prepare Your Abstract: Write a brief abstract summarizing your research project. This should be concise, informative, and clearly state your research question, methods, and findings. (minimum 200 words, maximum 250 words). Be sure to include the title of your research project and, if applicable, information about your group member(s).
- Submit Your Application: Complete the online application form and upload your abstract. Make sure to choose whether you wish to present a poster or an oral presentation.
- Review and Confirmation: After submission, you will receive a confirmation email. All applications are accepted!
Note: To be eligible, students need the support of a faculty advisor who will assist with questions about their research/creative activity.
Submission Deadline: March 3rd, 2025 by 11:59 PM.
Poster Printing
The OSR will provide one free printing for all poster presenters/teams. However, posters must be submitted by Sunday, March 30th by 11:59 pm. Posters will be collected by the department and taken to the SMSU Conference Center on the event day. If you wish to collect your poster before then, you can do so on Tuesday, April 8th in CE 355 from 8 am - 3 pm.
If you choose to submit your poster for free printing, note the following Printing Services guidelines:
- All files must be saved in PDF format and titled “MOTM _Poster#_FirstName_LastName.” (Ex. MOTM_22_Shirley_Knotts)
- Poster numbers will be provided to you in a separate email.
- Printing Services is not capable of printing a document at a larger size. The original document must be created at the intended print size.
- Posters should be sized at 48 width x 36 height.
- The poster must be designed using PowerPoint, Adobe Illustrator, Adobe InDesign, or Inkscape. However, the file uploaded MUST be PDF.
- Please do not use Word, Publisher, Pages, etc., to create your poster.
- You are allowed only one print job.
Please use one of the following templates found here if needed: https://www.csusb.edu/advancement/strategic-communication/downloadable-resources/academic-posters
Note if your poster includes the CSUSB’s logo, it must be approved by strategic communications before submission.
Submit for FREE Poster Printing
ForagerOne Symposium Upload
Please upload your poster to ForagerOne’s Symposium no later than April 8th. This virtual option will allow attendees who cannot be there in person to view your poster online and serves as a repository of all poster presentations. You will have the option to include a pre-recorded video or voiceover with your presentation. This does not excuse you from the in-person event on April 10th.
Regarding Symposium upload:
- The file must be under 10 MB in size. If needed, you may use an online tool such as Smallpdf to compress your file.
- We recommend a minimum image resolution of 1500px (or 5in) in the smallest dimension (i.e., width/height) to ensure it is visible when viewers zoom in on it.
- The poster must be converted into a PDF document before being uploaded. Symposium does not support any other file types.
- Once your poster has been uploaded, no revisions will be accepted, so please make sure to have your mentor review it before submitting it.
- Please use the form below to upload your poster to Symposium. You will be required to register with your campus email.
Submission to Symposium may begin on March 5th, and will close on April 8th.
Please note: The OSR is not responsible for editing your abstract or making alterations to your poster once it has been submitted.
Awards & Recognition
If you have selected to participate in the competition portion of the symposium, the judges will evaluate your poster based on the following criteria:
- Research Project/Objective
- Poster Content
- Flow and Organization
- Significance of Research
There will be two winners per college, one graduate and one undergraduate. Each will be presented with an award and recognized during the OSR Recognition Reception on April 23rd. A special invitation will be shared with those selected as winners.
Withdrawals
If, for any reason, you decide that you are no longer able to participate, please email osr@csusb.edu.
Next Steps
- Please make sure to read the Poster Presentation Guidelines.
- Await your poster session assignment and poster number.
- Finalize your poster and have a faculty mentor review and approve it.
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Attend the "How to Present an Oral or Poster Presentation" workshop schedule for March 13th at noon. [Click here to register]
Poster Templates Provided by the Office of Strategic Communications: