Club & Organization Chartering Registration for new and existing student organizations is now open for the 2025-2026 academic year.
Deadline to complete Chartering process for returning organizations is Thursday, September 11th, 2025.
Deadline to complete Chartering process for NEW organizations is January 2026.
Step #1:
Schedule a meeting with Amber Vargas, Student Engagement Coordinator for Clubs and Organizations, for confirmation that your proposed student club/organization has not been chartered in the past.
*Note: If an organization similar to the one you propose to register already exists, it may be better to re-register that organization than to create a new one. Further questions can be directed to Amber Vargas via email at amber.vargas@csusb.edu or you may click the blue button below to view her calendly.
To register a new student club/organization, you will need to gather the following:
- Three Executive Officers (President, Vice President, and Treasurer)
- Two general members (Members #4 and #5)
- One University Advisor (CSUSB Faculty or Staff Member)
- A Constitution for your organization and a roster of all members
Step #2:
Complete the Chartering Registration/Re-Registration form on Coyote Connection (includes General Information, Club/Organization Roster, Constitution and bylaws, Trust Fund Fact Sheet information, Executive Officer and Member #4 and #5 information, Advisor information).
Please Note the following:
- It is required that the President of the Organization submit the Chartering Registration Application.
- It is mandatory that student club/organizations records are updated each year.
- Club/Organizations rosters MUST be in Excel format, NO exceptions.
Executive Officers must meet the following Officer Eligibility requirements:
- Undergraduate:
- 2.25 Cumulative & Previous Semester GPA
- Currently enrolled in a minimum of 6 units at CSUSB
- Less than 180 Units
- Graduate:
- 3.0 Cumulative & Previous Semester GPA
- Currently enrolled in a minimum of 3 units at CSUSB
- In good Standing with CSUSB
To Access Application: Login to Coyote Connection >>> Organizations Tab >>> Register an Organization >>>> "Register a New Organization"
Step #3:
All Executive Officers must complete an in-person CORE Officer Leadership Training with the Office of Student Leadership & Engagement (OSLE). There will be a total of 3 days scheduled for training. Orientations will be communicated via the OSLE Homepage, Coyote Connection, and through email.
The CORE Officer Leadership Training will cover the following:
- Office of Student Leadership and Engagement
- Chartered Organizations
- Coyote Connection
- Event Check-in
- Event Submission and Approval Process
- Event Management System (EMS)
- SMSU Scheduling
- Special Events and Guest Services (SEGS)
- Coyote Connection
- Food Notification Form
- Campus Banking Training
- The Trust Fund Fact Sheet must be signed in order to gain access to the club campus account.
CORE Officer Orientation Dates:
Coyote Connection Core Officer Orientation dates
*EMS access for students will only be granted once the Chartering Process is COMPLETE
Step #4:
Complete your online Title IX Training to End Sexual Violence by the date communicated by the Office of Institutional Equity & Compliance. Due dates are communicated via email. For updates on when training is due, frequently check in with the Institutional Equity & Compliance website:
Institutional Equity & Compliance Website
Step #5:
Advisor Training:
All club/organization advisors are required to participate in an Advisor Training. This training provides an overview of the advisors role and responsibilities, resources, protocols, recommendations, and policies/procedures.