Staff Resources
Computer Access
- Using Personal Device to Remote Desktop (Preferred)
Using your personal home device to remote desktop into your work computer is the simplest solution. CSUSB supports a Horizon Remote Desktop platform that is completely web-based. The only requirement is for the user to have a web browser and internet connection at home. You can remotely connect to the desktop at work and log in as if you are sitting at your desk. Please contact your technician to have this enabled.
Note: Currently Horizon only supports Windows machines joined to the campus domain. Linux and Macs are not supported.
- Using University Laptop (Preferred)
If you already have a university laptop that can be used at home, you should already be relatively well-prepared to work from home. You may want to ensure that your laptop is set up for VPN access if needed. An Off Campus Property Use Agreement should be on file.
- Using University Desktop at Home (Limited Use)
In limited cases, departments may request for employees to take their desktop home for work. While that is the least preferred method, you may have to ensure that your desktop is set up for VPN in order to access campus resources. Please ensure that you have all the cables needed to connect at home, including an ethernet cable. An Off Campus Property Use Agreement should be on file.
Note: If your user’s desktop is configured with a static IP, the computer will NOT work at home. Please contact your technician or follow these steps to ensure that your network configuration is set up properly.
Learn About Zoom - Video Conferencing
Training Services is offering the campus community assistance with Zoom, CSUSB's video conferencing tool. Zoom unifies cloud video conferencing, simple online meetings, and group messaging. Zoom transforms the real-time collaboration experience and offers the best video, audio, and wireless screen-sharing experience across various platforms. The trainer will guide you through set-up, personal profile settings, and basic meeting scheduling.
Register for Training Sessions
Learn About Microsoft Teams Live Events
Training Services is offering Microsoft Teams Live Events training. Live Events enables users to schedule and produce live streaming events for audiences up to 10,000. Live Events is designed for presentation style meetings. In this session The trainer will provide an overview of this application and will guide you through set-up, producer & presenter roles. If you want to learn more about this application register below.
Campus Phone
Unified Messaging
IT Services has been gradually rolling out a feature called “Unified Messaging” to users. This will allow voicemails to be synchronized to the user’s Office 365 mailbox.
Note: Voicemail to Email does not work for department main lines, shared lines, or call centers. The phone number must be mapped directly to a CoyoteID in order for it to work. (e.g. x71111 voicemail mailbox is mapped to Coyote ID 00003311)
Forwarding Calls
Users can forward calls to an off-campus number on limited cases. This will forward ALL calls to an off-campus number on a 24-hour basis until manually turned off. Users can log in to the Self-Care Portal to enable call forwarding.
Note: Once calls are forwarded off-campus, it will not allow voicemails to be left on the university extension. Voicemail will be going to the off-campus number’s voicemail any may reveal their personal number to callers. Users will be responsible for phone charges.
Jabber
ITS can configure users to use Jabber, a mobile/desktop application that can receive and place phone calls from their University extension from off-campus. This will require configuration based on the device type, so please complete the Jabber Service Request Form and provide the device type (e.g. Android, iPhone, tablet, or desktop operating system).
Note: Users will be required to download the Jabber app to their mobile phone. They will be responsible for any data or phone charges.
Collaboration
Adobe Sign
Adobe Sign allows you to route documents for signature easily. It is available from the MyCoyote portal under the Collaborate tile. Log in with your CSUSB address and upload documents to be signed electronically.
Free Software
A number of free software titles are available to staff including Adobe Creative Cloud (includes Photoshop, Illustrator, etc.) Camtasia, ESET Anti-virus. To get started, visit the ITS Software page.
Microsoft 365
Microsoft 365 is not just for your email. Your Microsoft 365 subscription includes access to Microsoft Office (Word, Excel, Powerpoint) that can be downloaded to your home computer. It also includes online forms that you can create, and other features such as Microsoft Teams. Learn more on the ITS Software page.
Security
Encrypted Email
Office 365 comes with an encryption feature that will allow users to securely send information that needs to be protected. Instructions on how to send encrypted email can be found at: ITS Knowledgebase. Please be reminded emailing Level 1 data unencrypted/unprotected is against campus procedures.
Duo Multi-Factor Authentication
Duo Multi-Factor Authentication is a two-step authentication solution that secures a user’s account by asking for confirmation/information from a physical device in their possession. It may include push notification or one-time code from a mobile device (phone, tablet) or a physical keychain token that the Technology Support Center can set up after the user is enrolled. For more information visit our ITS DUO Multi-Factor page.
Communication
Unified Messaging
ITS has rolled out Unified Messaging to users, which allows voicemails to be synchronized with a user’s Office 365 mailbox.
Jabber
ITS has Jabber licenses to enable access to a university extension from a mobile application. To request Jabber set up, please submit a TNS Service Request and include the device type (Android or iPhone) while submitting the request.
Note: Users will be required to download the Jabber app to their mobile phone. They will be responsible for any data or phone charge.
Zoom
Zoom allows users to set up virtual meetings/video conference for up to 300 attendees. Users can access Zoom via the MyCoyote portal.
Microsoft Teams
Similar to Zoom, Microsoft Teams has features such as calling or video conference for person-to-person meeting, team meetings, or webinars. Teams may also share files and documents, chat, create web forms, etc. Microsoft Teams can be accessed via the MyCoyote Portal.