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Project Management

The Office of Strategic Technology Initiatives is here to help you develop your project plan and implement your project. 

Definitions

Project

A project is defined by the Project Management Institute (PMI) as "a temporary endeavor undertaken to create a unique work product, service, or result”.

For the purposes of the ITS Projects, a project is further elaborated as a unique collaborative effort, with a defined start and end date, that sets out to introduce, modify, or retire a process, product, or service. At the minimum, a project should require at least 80 hours of effort, have an identified Project Manager and Project Sponsor, and be substantiated by a Project Charter.

Within ITS, projects are classified according to size as either Small, Medium, Large, or X-Large based on various indicators including work effort involved, complexity, impact and priority.

Small Project

  • Between 80-160 hours of effort
  • Project team of 1 or 2 people
  • Little to no risk
  • One department impacted
  • Typically involves familiar work and extending functions or features (does not involve learning new technologies)
  • Accompanied by minimal project management

Medium Project

  • Between 160-320 hours of effort
  • Project team of 1-3 people
  • Small risk to operations
  • One or more departments impacted
  • Some unfamiliar work may be involved
  • Accompanied by some project management

Large Project

  • Between 320-600 hours of effort
  • Project team of 3-5 people
  • Significant risk to operations or the campus
  • 5 departments or entire division impacted
  • Requires learning new skills or implementing new technologies
  • Accompanied by dedicated project management

X-Large Project

  • More than 600 hours of effort
  • Project team larger than 5 people
  • Legal/Compliance/Security risks are involved
  • Entire campus impacted
  • Requires learning new skills or implementing new technologies, may involve significant change to personnel
  • Accompanied by dedicated and comprehensive project management

Project Methodology Recommendations

 

 

Small Projects
  • Project Budget Plan
  • Project Charter
  • Project Schedule (WBS)
  • Requirements Document
  • Change Management Plans
    • Communication Plan

 

Medium Projects
  • Project Budget Plan
  • Project Charter
  • Project Schedule (WBS)
  • Requirements Document
  • Change Management Plans
    • Communication Plan
    • Stakeholder Management Plan
    • Training Plan
  • Issue Log
  • Project Management Plan
  • Risk Log

 

Large Projects
  • Project Budget Plan
  • Project Charter
  • Project Schedule (WBS)
  • Requirements Documents
  • Change Management Plans
    • Communication Plans
    • Stakeholder Management Plans
    • Training Plan
    • Resistance Management Plan
  • Issue Log
  • Project Management Plan
  • Risk Log
  • Risk Management Plan
  • Action Items Workbook
  • Change Log 

 

X-Large Projects 
  • Project Budget Plan
  • Project Charter
  • Project Schedule (WBS)
  • Requirements Document
  • Change Management Plans
    • Communication Plans
    • Stakeholder Management Plan
    • Training Plan
    • Resistance Management Plan
    • Contacting Plan
  • Issue Log
  • Project Management Plan
  • Risk Management Plan
  • Action Items Workbook
  • Change Log
  • Quality Management Plan