Common Human Resources System

Absence 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now 
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future 
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner 

Benefits 

• The look and feel between what one will experience in PeopleSoft and CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service. 

Personal Data Changes 

• Enhanced self-service access to change/view personal data such as preferred name, address, and emergency contacts will be made available in CHRS

Absence 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now 
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future 
• Comments for certain absence types are not required by the system as they are now; however, CSUSB will still require comments for these types of absences (e.g. sick leave for family) 
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner

Benefits 

• The look and feel between what one will experience in PeopleSoft and CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service. 

Personal Data Changes 

• Enhanced self-service access to change/view personal data such as preferred name, address, and emergency contacts will be made available in CHRS 

Reporting 

• A query tool will still exist in CHRS, but those that already exist in PeopleSoft (and are currently being used) will need to be recreated in CHRS. If you have access to create private queries now, ITS will help ensure similar levels of access are provided. 
• There will be some delivered reports, but most reporting will occur in the new CHRS reporting solution built with Amazon’s QuickSight tool. 
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users and we can request that the Chancellor's Office create public queries. 
• All reports within PeopleSoft will be evaluated to determine if they need to be rebuilt in the new reporting solution 

Temporary Academic Employment

• The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment of temporary academic employees such as lecturers, Teaching Associates, Graduate Assistants, and Instructional Student Assistants. 
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments 

Time 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period) 
• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service 

Absence 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now 
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future 
• Comments for certain absence types are not required by the system as they are now; however, CSUSB will still require comments for these types of absences (e.g. sick leave for family) 
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner 

Benefits 

• The look and feel between what one will experience in PeopleSoft and CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service. 

CSU Recruit Integration 

• There will be minor changes to the integration process between CSU Recruit and CHRS; this will only impact a handful of employees. 

Labor Cost Distribution (LCD) 

• Custom LCD reports will not be available; however, we plan to review the delivered reports in the CFS data warehouse and the new CHRS reporting solution to determine if they meet our needs 
• The HR Expense Adjustment process in Financials will transition to the delivered functionality in CHRS 

Person of Interest (POI) 

• All auxiliary employees and volunteers will be loaded into CHRS as POIs. 
• The POI function has been redesigned to require a date of birth and social security number, as well as a department ID and an expected end date 
• You will also be able to track reports_to information for POIs 

Personal Data Changes 

• Enhanced self-service access to change/view personal data such as preferred name, address, and emergency contacts will be made available in CHRS 
• Employees who are also students (and students who work as student employees) will have to change their information in both PeopleSoft Campus Solutions and CHRS (located on separate tiles in MyCoyote) as the as the two systems are not entirely synced. 

Reporting 

• A query tool will still exist in CHRS, but those that already exist in PeopleSoft (and are currently being used) will need to be recreated in CHRS. If you have access to private queries now, ITS will help ensure similar levels of access are provided. 
• There will be some delivered reports, but most reporting will occur in the new CHRS reporting solution built with Amazon’s QuickSight tool. 
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users and we can request that the Chancellor's Office create public queries. 
• All reports within PeopleSoft will be evaluated to determine if they need to be rebuilt in the new reporting solution 

Temporary Academic Employment 

• The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment of temporary academic employees such as lecturers, Teaching Associates, Graduate Assistants, and Instructional Student Assistants. 
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments 

Time 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period) 
• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service 

Personal Data Changes 

• Student employees will have to change their personal information (e.g. preferred name, address, emergency contacts in both PeopleSoft CS and CHRS (located on separate tiles in MyCoyote) as the two systems are not entirely synced. 

Time 

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current 
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period) 
• Please note, nothing is changing in MyCoyote as a result of CHRS

Benefits 

• Benefits Reps will experience significant changes to processing, including options for self-service and having the Chancellor's Office taking more control over various processes 
• The look and feel between what one will experience in PeopleSoft and CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service. 

Compliance 

• HR will now have the option to track Conflict of Interest information for positions 

Employee Support Services (ESS) 

• The full integration process for CSU Recruit will be implemented which will change how Employee Support Services (ESS) finalizes appointments 
• Built-in workflow and approvals in the Temporary Academic Employment module will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments; HR and Faculty Affairs will be able to review and approve the information then push it to Job, reducing their keying as well

Faculty Affairs & Development 

• Built-in workflow and approvals in the Temporary Academic Employment module will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments 

Absence 

• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future 
• Comments for certain absence types are not required by the system as they are now; however, CSUSB will still require comments for these types of absences (e.g. sick leave for family) 
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner 

Time 

• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service 

Recruitment 

• Transactions previously submitted via paper HR forms will be submitted either online by self service or via an external process similar to the way CSU Recruit integrates 

Reporting 

• A query tool will still exist in CHRS, but those that already exist in PeopleSoft (and are currently being used) will need to be recreated in CHRS. If you have access to create private queries now, ITS will help ensure similar levels of access are provided. 
• There will be some delivered reports, but most reporting will occur in the new CHRS reporting solution built with Amazon’s QuickSight tool. 
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users and we can request that the Chancellor's Office create public queries. 
• All reports within Peoplesoft HCM will be evaluated to determine if they need to be rebuilt in the new reporting solution.