It is the intent of the California State University, San Bernardino to follow the CSU policy on hospitality ICSUAM 1301.00 as its policy and supplement with campus procedure as required by the policy.
ICSUAM 1301.00 authorizes the use of university funds to pay for hospitality expenses that are consistent with the mission and fiduciary responsibilities of the university. The campus Hospitality Policy applies to activities that promote the university to the public and the provision of hospitality in connection with official university business and outlines how university funds may be used for such purposes.
Requests for purchase orders to vendors or reimbursements must be submitted using the CSUSB Hospitality Expense Approval Form and approved by designated official with oversight for the requestors unit, in accordance with ICSUAM 1301.00.
For a clear understanding of the differences between Hospitality, Travel Meals, and Sustenance, please refer to our Quick Reference Guide - Hospitality versus Sustenance. This guide provides a straightforward explanation of each category to help you easily navigate and apply the correct policy.
The Hospitality Workflow Diagram illustrates the process for handling hospitality-related purchases. If you have any questions or need further clarification, please reach out to Accounts Payable or Procurement for assistance.