Accounts Payable Contacts | Account Payable

General Contact Information

Physical Location/Mailing Address (FedEx, UPS, US Mail):
California State University San Bernardino
Attention: Accounts Payable, Sierra Hall 105
5500 University Parkway
San Bernardino, CA 92407

Main Phone:
909‐537‐5155

Hours of Operation:
Fall, Winter, Spring: 8AM to 5PM, Monday through Friday
Summer: 7AM to 5:30PM, Monday through Thursday. ‐ Closed Friday

Email Invoices:
payables@csusb.edu

Accounts Payable Assignments

Accounts Payable
Contact Information	Responsibility
Vanesa Banuelos, Technician 909‐537‐3913 or Ext. 73913 vanesa.banuelos@csusb.edu	Numerical Vendors Stateside Vendors A, B, C, D, E, F Stateside Chartwells (Campus Catering) Paycycle Auditor Payroll (Primary)
Vacant, Technician 909‐537‐3911 or Ext. 73911
Cassie Cao, Technician 909‐537‐4151 or Ext. 74151 cassandra.cao@csusb.edu	Stateside Vendors G, H, I, J, K, L, M, N, O, P, Q, R, S, T Paycycle Auditor
Vacant, Technician 909‐537‐5155 or Ext. 75155 payables@csusb.edu
Isabella Briguglio, Technician 909‐537‐3946 or Ext. 73946 isabella.briguglio@csusb.edu	Auxiliary Payables (Disbursement Requests) Auxiliary Office Depot Auxiliary Staples Auxiliary Stipends Auxiliary Utilities Auxiliary Chartwells (Campus Catering) Auxiliary Independent Contractors Auxiliary Travel Advances Auxiliary Mileage Reimbursement Auxiliary Hospitality Expense Claims Paycycle Auditor
Raquel Leal, Technician 909‐537‐4217 or Ext. 74217 raquel.leal@csusb.edu	Sponsored Programs Payables (Disbursement Requests) Sponsored Programs Office Depot Sponsored Programs Staples Sponsored Programs Stipends Sponsored Programs Utilities Sponsored Programs Chartwells (Campus Catering) Sponsored Programs Independent Contractors Sponsored Programs Travel Advances Sponsored Programs Mileage Reimbursement Sponsored Programs Hospitality Expense Claims Paycycle Auditor Stateside Utilities
Grace Parra, Lead, Accounts Payable and Procure to Pay 909‐537‐3244 or Ext. 73244 grace.parra@csusb.edu	Stateside Vendors U, V, W, X, Y, Z University Club Check Requests Library (ALMA) and Staples Voucher Uploads ACH/EFT Rejects Canceled Checks Claim Schedule Reconciliation Dept of General Services Journal Entry Paycycle Auditor (Backup) Paycycle (Primary) Payroll (Backup) Public Works Invoices and Claim Schedules Wire Payments—International Wire— Auxiliary Payroll 1099/592 Tax Reporting Use Tax Journal—Reviewing/Uploading Auxiliary A/P Recon University Club Check Requests

Travel and Travel Expenses
Contact Information	Responsibility
Manorama (Mona) Sinha, Travel Department Lead 909‐537‐3158 or Ext. 73158 manorama.sinha@csusb.edu	Airfare Reconciliation Athletics Travel Card Payment and Reconciliations Cash Advances Concur Administration Concur Reporting (Month end reports for departments, aging, collection, taxable items) Concur Training Expense Report Processing Fuel Card Issuance/Payments President’s Travel/Hospitality Expenses Travel Website Maintenance US Bank Corporate Travel Card Administrator (Issuance/Cancellations/Updates) Enterprise Rental Car (EAN Services)
Marco Bejarano, Technician 909‐537‐3415 or Ext. 73415 marco.bejarano@csusb.edu	Airfare Reconciliation Athletics Travel Card Payment and Reconciliations Cash Advances Concur Training Expense Report Processing Enterprise Rental Car (EAN Services)

Accounts Payable, Travel and Disbursements Leadership
Contact Information	Responsibility
Jay S. Wood 909‐537‐3199 or Ext. 73199 jay.wood@csusb.edu	Executive Director and Chief Procurement Officer, Procurement Services, Accounts Payable, Travel and Disbursements
Amber Schneck 909‐537‐3159 or Ext. 73159 amber.schneck@csusb.edu	Director, Accounts Payable, Travel and Disbursement

Vendor Information

We encourage our vendors to sign up to receive payments via Direct Deposit.

Vendors wishing to submit their invoices via email, may do so to payables@csusb.edu. The invoice will be forwarded to the appropriate technician for processing (please see Contact information above for AP technicians and what assigned vendor letters they are responsible for.

Vendors calling for the payment status of an invoice, please call the main line at (909) 537-5155 and you will be directed to the appropriate technician. When calling to check on payment status of an invoice, please be prepared with the following information:

Vendor Name
Purchase Order Number
Invoice Number
Invoice Date
Dollar Amount

Campus Personnel

Please call or email us with your questions and the Accounts Payable staff will be happy to assist. If you wish to visit the Accounts Payable Office with your inquiry, we are located in Sierra Hall, room 105. If you are planning to visit, we ask that you take a moment to call ahead to arrange an appointment with the appropriate technician. This will allow the staff time to prepare or pull the necessary paperwork and ensure that the technician you wish to meet with is ready for your arrival.