Corporate Card (C-Card) Overview
The Corporate Card (C-Card) is designed to streamline and enhance the cost-efficient procurement process for low-value purchases. This program is across all campus business units, encompassing State, UEC, PHIL, Travel, and Fuel expenditures. By doing so, it aims to optimize operational efficiency and generate significant cost savings for the acquisition of goods and services falling within each Cardholder's transaction limits, with certain restrictions in place. (At no time should the C-Card be used for personal purchases.)
New Card Application: All current P-card holders will be required to complete a new card application. This application process is conducted through the Concur portal.
Training Requirement: Both cardholders and approvers will be required to complete training for the new Corporate Card program. This training is essential to ensure that all individuals understand the policies, procedures, and proper use of the cards.
Reconciliation Training: In-depth reconciliation training will be provided after new cardholders begin to use the new Corporate Card. This training helps individuals learn how to effectively reconcile expenses and manage transactions related to the card.
Conflict of Interest: California Form 700
All cardholders must have California Form 700 on file in Human Resources. Cardholders can obtain further information on the Human Resources website.
The Political Reform Act, Government Code Sections 81000, et seq., requires California State University (CSU), as a State Agency, to adopt and promulgate Conflict of Interest (COI) codes. The CSU’s COI Code requires employees in designated positions (Corporate Card Holders), including those identified under the interim disclosure process, to file a Statement of Economic Interests (Form 700) on an annual basis. The purpose of conflict-of-interest laws is to prohibit public employees from personally benefitting at the expense of the public interest. Employees who fail to file a Form 700, or who fail to disclose material interests may be subject to a personal penalty. Penalties include disciplinary action against the employee, as well as potential civil and criminal penalties.
Additionally, all employees in designated positions, including those that fall under the interim disclosure requirement and select principal investigators and consultants, are required to complete ethics training. A systemwide training titled “Avoiding Conflicts of Interest” is available through the CSU’s learning management system (LMS) and is delivered in an interactive format. This training must be completed within three months of appointment to a designated position, and at least once during each consecutive period of two calendar years following the appointment in a designated position. Completion time is approximately 25 minutes, with quizzes embedded throughout the content.
If you have any issues accessing the training, please email hr-requiredemployeetraining@csusb.edu or call 909-537-3125.
Once training has been completed, proof of completion will be required to apply for a Corporate Card. Applicants may visit the Travel website for the CSUSB Corporate Card Application Tutorial.