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Instructions for submitting a Category III, Materials & Services, Course Fee

  1. Prepare a memo addressed to the Vice Provost for Academic Affairs. Use the memo to justify the request for exceptional instructional materials, services, or use of an off-campus facility. Be sure to address the following:
    • The purpose of the fee. Is this fee for a new requirement or an existing requirement that has been funded by other means?
    • Explain why the fee should be charged (or adjusted) and the consequences of not doing so.
    • Provide an explanation regarding what other sources of revenue have been considered, and why they were not chosen.
  2. Complete the Miscellaneous Course Fee Request form
  3. Your completed packet contains:
  4. Submit your completed packet with signatures from your Department Chair and College Dean, to the Office of Academic Scheduling & Curriculum (Attn: Patrick Bungard). The Office of Academic Scheduling & Curriculum will obtain signature from the Vice Provost.
  5. Once the Vice Provost approved the fee by signing the packet, it will be forwarded to the Course Fee Advisory Committee (CFAC) to discuss the proposed fee/changes. Please note this may take several weeks to schedule depending on the committee’s availability. You will be invited to attend the meeting to present. Be prepared to answer any questions from the committee.
  6. If your request is approved by CFAC, the packet will be sent for review/approval to the Provost, then VP of Finance, Technology & Operations.
  7. The last step is submission to President’s Cabinet for review/approval. The Office of Academic Scheduling & Curriculum will notify you if the fee request was approved.
    • If approved, the department’s current item type and new fee will be assigned to the course and applied to future sections.