CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO President’s Office
Administrative Council Meeting July 27, 2009
Present: Aguilar, Arlin, Aylmer, Bisbee, Bodman, Bowerman, Burns, Caballero, Carlson, Chen-Maynard, Clark, Fernández, Freund, Frost, Fukazawa, Hatcher, Jandt, Kamusikiri, Karnig, Kray, Langford, Lilienthal, McGowan, Moran, Nassar, Rincón, Robinson, Thompson, Wilson, Yasuhara
Absent: Dickson, Gardner, Karmanova, West, Zorn
Guests: Karen Logue, Roger Reed, Roseanna Ruiz
1. Announcements.
· A case of swine flu has been identified on campus. The affected individual is resting at home and being treated. Further updates will be released as the day progresses.
· Today’s SOAR session has been postponed and a replacement date is being set. For those students unable to attend the re-scheduled session, an enrollment exception will be made to allow them to register for classes and participate in a special orientation session in the Fall Quarter.
· A letter is being sent out this morning to students regarding the fee increase and financial aid. A copy of this letter will be distributed to the Administrative Council.
· A University Budget Advisory Council meeting is scheduled on Wednesday, 29 July, at 10:00 a.m. in the Santos Manual Student Union Events Center. A website will be made available prior to the meeting with information; no handouts will be provided but there will be screens for projected data.
2. Furlough Update
· The CFA has voted to allow furlough negotiations to commence.
· There are currently 9 proposed all-faculty dates and 13 proposed all-staff dates (including some campus shutdown dates. These dates will be sent forward for review by the Chancellor; however, if we learn of alternative furlough date schedules that would better serve us, we may shift the dates.
i. The proposed furlough plan will be available for viewing on Wednesday, 29 July.
ii. There will be an informational session on MPP Furloughs on Monday, 3 August, at 8:30 a.m., led by Karen Logue (105 COE).
iii. Furlough days will be: 24 days over 11 months; MPPs and staff will begin their furloughs in August; for the non-furlough days of a furlough week, MPPs and staff become non-exempt and can only work 8-hour days.
· Issues to be resolved regarding furloughs:
i. How to handle 5-day/week faculty? (Dr. Karnig is working with the Chancellor’s Office)
ii. How to pro-rate furloughs in accordance with the time base that is state-remunerated? (Dr. Bodman and Ms. Lilienthal working with the CSU system; Ms. Burns and Dr. Thompson investigating grants and contracts)
iii. 12-month academic appointments and their treatment, including when furloughs would begin? (Ms. Lilienthal)
iv. Are sabbaticals subject to furloughs? (Dr. Bodman and Ms. Lilienthal working with the CSU system)
v. How to furlough coaches? (Dr. Aguilar)
vi. Orientation, faculty meetings – how should they be treated?
vii. How handle data network services? (Mr. Freund and Ms. Frost)
viii. Will the bookstore be open or closed? (Ms. Burns; Dr. Jandt)
· Issues already resolved:
i. Animals: the animal care tech will either switch days she uses as furlough or use student assistants.
ii. If employees are 100% grant funded, they are not furloughed. The Foundation will assist Ms. Lilienthal in identifying all faculty who are partially funded by grants.
iii. Student assistants are not furloughed.
iv. Delay hiring substitute faculty for now,
v. The Foundation, ASI, Student Union are exempt from furloughs; entities informally known as auxiliaries, such as CEL, are not exempt.
vi. Effort and base rate do not change for grants during furloughs.
3. Informational Handouts. President Karnig discussed the following:
· Board of Trustees, July 21, 2009: Comparison Resident Undergraduate Student Fee Levels; Resident Undergraduate Student Fee Level Increase Resolution; Comparison Non-Resident Undergraduate Student Fee Levels; Non-Resident Student Fee Level Increase Resolution; and Resolutions for Reductions in Pay for Non-Represented Employees, Holidays, and Conferral of Degree upon Completion of Degree Requirements.
4. Update: Budget
CSUSB’s plan, which will be submitted to the Chancellor’s Office for approval, will be shared at the July 29th Budget Council meeting. Our plans must also include projections for 2010/11 and incorporate the campus’ budget cuts as well as income from the increased fees. Our share of the unresolved fiscal deficit (that is, that balance left after furloughs/layoffs and the fee increase have been applied) is $7 million. Our budget plan is due this Friday, 31 July.
The University Advisory Council on Efficiency and Effectiveness received its charge last week at its first meeting under the direction of Dr. Fernandez. A request will be sent to the campus for input on possible efficiencies, effectiveness options, and/or budget savings that the Advisory Council should examine. They will meet again in approximately 3 weeks and begin deliberations on submitted suggestions plus what is already on the table
5. Update: Enrollment
Dr. McGowan provided the latest enrollment figures for Summer and Fall 2009:
· Dr. Bodman will meet with a couple of the Deans to create a model of the data most useful for colleges only as well as a model of the data most useful for the Administrative Council.
· Dr. Karnig requested that resident and non-resident student data be kept clearly separate. Dr. McGowan will look into the discrepancy in the non-resident figures included in the table discussed today.
· We are to aim for a 98% (of our 08-09 enrollment target) model in Summer and Fall and then decide to take larger steps to reduce enrollment in Summer or smaller steps in Fall to bring us down 13% from our actual enrollment in 08-09.
· Dr. McGowan has completed the list for the next enrollment exception request. He will forward it to the President’s Office for submission to the Chancellor’s Office.
· A discussion of the updated enrollment model will be postponed until next week’s meeting.
6. Roundtable
Mr. Freund reported that the infrastructure switch scheduled for last Friday was successfully concluded after 13-1/2 hours of work.
Dr. Moran stated that postbaccs and credential data are now being properly coded.
Mr. Fukazawa reported that ASI will discuss re-applying for membership in CSSA at their Thursday meeting (7/30/09).
Dr. Carlson shared that bids for the Observatory will begin on Thursday; he will provide updates as they come available.
Dr. Rincon alerted the Council that a large conference will be taking place soon on the campus, with 700 attendees.
Minutes Prepared by T. Wise
