CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO President’s Office
Special Administrative Council Meeting on the Budget July 14, 2009
with University Budget Advisory Council
Present: Aguilar, Arlin, Aylmer, Bisbee, Bodman, Bowerman, Burns, Carlson, Chen-Maynard, Clark, Dickson, Fernández, Freund, Frost, Fukazawa, Gardner, Hatcher, Jandt, Kamusikiri, Karmanova, Karnig, Kray, Langford, Lilienthal, McGowan, Nassar, Rincón, Robinson, Thompson, Wilson, Yasuhara
Absent: Caballero, Moran, West, Zorn
Guests: Diana Catalano, Jeff Hackel, Stacy Magedanz, Josephine Mendoza, Roger Reed, Olivia Rosas, Ruth Smith, Jody Ullman
1. Informational Handouts and Announcements.
Dr. Karnig reviewed current drafts of the “Principles for Budget Cuts” and the “Possible Budget Reduction Strategies.” He asked that any recommendations or changes be sent to him.
Dr. Karnig announced that he is forming an advisory group to look at wider perspective issues concerning the campus. The group will be chaired by retiring Provost Lou Fernández. Members will include CSUSB retirees and retired local university presidents Jim Appleton and Luis Gomez, along with representatives from faculty and staff. They will make recommendations that will be reviewed by appropriate campus committees.
2. Exceptions to Enrollment Closures
Dr. Karnig requested exceptions for CSUSB, and they have all been granted (we are the only campus so far to have requested them) based on his assurance that they will not prevent us from reaching our 2010-11 enrollment target. These exceptions are for Winter Quarter (and one-time Spring):
· Continuing to allow admission to nursing programs, including an RN to BSN cohort program and its partnership programs with hospitals, health-care districts and foundations.
· Permitting students to enter if they’re part of a federal grant, e.g., Noyce Teaching Fellows who would be admitted in the Winter and an NSF Information Assurance grant that funds students for admission in the Spring.
· Consider a broader exception for our College of Education, including its voc ed program, because the norms have been rolling admissions, and this already significantly reduced program may be decimated if there are only continuing admissions from CSUSB students.
· Students at our Palm Desert Campus, which is the only academic venue within 75 miles and operates on a very slender financial base.
· Admissions to a select set of graduate programs, including our MBA and M.S. Accounting, which could be impacted by the new fees, and our National Security Studies, Public Administration, Criminal Justice and Social Work programs which work closely with working professionals for admissions on a rolling basis.
International students are not included in the reduced enrollment mandate, so there is no need to request exceptions for them. Dean Arlin will draft a request for an additional exception for the College of Education to send to Dr. Karnig. Dr. Karnig asked that units communicate with their constituencies on new deadlines and any exceptions which may apply to them.
3. Furloughs
Furloughs at CSUSB will be implemented at our local discretion. Furloughs only apply to staff (non-represented and then for those unions which vote for furloughs) and MPP’s over the summer; faculty furloughs (if approved) would begin in September. Instituting furloughs will be a complex undertaking involving coordinating who has furloughs and who doesn’t, along with any specific conditions imposed by bargaining agreements. If faculty decide on furloughs, they must be taken on non-teaching days: Ms. Lilienthal and Mr. West are beginning to identify days outside of the teaching schedule which might be included as furlough days. Dr. Karnig emphasized that the Fall Quarter schedule can still be changed.
Faculty would get 20 furlough days; staff would get 24 furlough days.
Because of unemployment rules, furloughs must be kept to one per week (though in a 52-week period there may be one set of 4-day furloughs); furloughs also cannot be taken on a holiday. During furlough weeks, exempt staff (along with non-exempt staff) may not work over 32 hours; they must also do NO university-related work on their furlough day. Monthly checks will be evenly reduced over the course of the remainder of FY09-10; over 12 months the reduction would be 9.5%, but because the furlough process is starting in August for staff, their reduction will be 10.7% to include the July reduction.
Planning for how to implement the furloughs will get underway as soon as it is known which groups of employees will be furloughed. Please send any suggestions on how to structure the furloughs to Ms. Lilienthal, Mr. West, or Dr. Karnig. Please note that every furloughed employee will likely need to sign a form stating which dates they are taking as furlough dates. Any employees drawing on state funds for their pay are subject to furloughs (depending, of course, upon the decision made by their bargaining unit whether to accept furloughs).
Layoffs for staff are generally university-wide and include the possibility of bumps, even sometimes across bargaining units. Layoffs for faculty are handled at the departmental level: faculty have seniority computed on the basis of when they were hired. It is entirely conceivable that somebody in one academic unit could teach in another academic unit. To help counteract any possible deleterious impact on junior faculty, we can extend junior faculty terms by a year if that faculty member chooses.
Student assistants will not be laid off or furloughed. While early retirements and golden handshakes are being explored, they tend to be expensive in the short run and so are under consideration for AY10-11.
Among state-funded employees, the only exceptions to furloughs will be those employees working in public safety, regardless of their bargaining unit.
4. 2009-10 Budget
The magnitude of the forthcoming budget cuts will prevent “business as usual” on CSU or UC campuses. The UC system is employing the following: 7 different levels of furloughs (which they can do because they have their own payroll system and we use the State Controller’s Office and its legacy system), no fee increase in September but possibly in January, and filling only 10% of their vacant lines (faculty will teach additional classes and class sizes will increase).
For our mandated enrollment decreases over the next two years, in AY09-10 there will be no penalties for being over or under target. However, in AY10-11, for every FTE above the line their fees will be centralized. We will therefore need to decrease to 90.5% of the AY08-09 enrollment target by AY10-11; our interim goal in AY09-10 will be to decrease to 98-96% of the AY08-09 enrollment target. Our approach should be to set departmental, collegiate, and institutional targets in order to reach our new enrollment target. Dr. Karnig will work with the Provost and the Deans to do so.
On August 19th, there will be an enrollment management workshop and each campus can send up to 6 team members including a Vice President and perhaps the Provost. The mandate from the Chancellor’s Office is that we must end special enrollments. The old rules of the “forbidden 4” will be imposed: no second BAs, no undeclared post-baccs, no students who haven’t met the requirements for admission, and no lower-division transfer students. If necessary, we will move Summer Session to CEL in order to reduce our numbers, but a natural abatement of enrollment may forestall that. Ms. Rosas and Dean Clark need to confirm whether or not EOP can accept special admits. Because of the declared systemwide impaction, Dr. Rincón, Ms. Rosas, and Dr. McGowan need to start looking at new approaches to enrollment for this campus. The Chancellor’s Office is assessing CSU’s policy of converting non-resident students to resident students. Following this August 19th meeting, we’ll be responsible for developing a plan for getting to our AY10-11 targets that we can share and get authorized.
The July 21 Board of Trustees meeting will vote on a 20% increase in resident student fees and a 10% increase in non-resident student fees.
The Chancellor’s Office is also looking at possibilities of consolidation across the campuses to increase efficiencies and save money.
We will get a request from the Chancellor’s Office that we outline our internal / external / student communication plans. Our campus will need to develop that in the near future.
5. Introduction
Dr. Karnig introduced new Provost and Vice President for Academic Affairs Andy Bodman. Dr. Fernández is remaining on staff through the end of the month to assist with the transition. The Administrative Council meeting was officially ended, though members were invited to remain for the following session.
6. University Budget Advisory Council (Open Meeting)
Dr. Karnig will try to get the Budget Council information as early as he is able. We are presently constrained by not having all the necessary information, constrained by not knowing who will be furloughed, etc. He remains open to any suggestions, recommendations, or alternatives that the Council may have. Once Mr. Wilson is able to obtain firmer numbers, they will be shared with the Vice Presidents and then the Deans, who can then make their recommendations with regard to layoffs (if there are going to be layoffs) and whatever the unresolved component of the budget shortfall will be. That will be a plan for the year, though every step of the plan may not take place in the Fall.
As soon as we have those plans, we’ll have a conversation around the table, following the budgetary principle that we don’t have one area saving money by creating costs for other units. Mr. Wilson will look into the situation of employees who were scheduled to get benefits but who will lose them if the number of classes they teach is cut below a certain number. Dr. Karnig encouraged everyone to work together collegially, as they have in the past.
Council members are welcome to meet as frequently as they wish during this time. As Dr. Fernandez will be on campus through the remainder of July, he will be on hand to help with the discussion.
Restoration of the cuts may come in two years or farther into the future. The Chancellor’s Office is set to absorb a cut which is approximately twice ours in terms of percentage of budget.
The University Budget Advisory Council continued to meet without formal minutes being taken.
Minutes Prepared by T. Wise
